CES Registration Administrator

by Southwestern Ontario YMCA

Reference #: 1136
Location: Sarnia, Ontario
Date Posted: Jun 11, 2024
Southwestern Ontario YMCA

Job Description

Join the YMCA Child Care Team!


Be the Spark! Join our professional and passionate team of early childhood educators and be the spark that ignites the potential in others. YMCA of Southwestern Ontario is one of the largest not-for-profit providers of licensed child care in Canada and we have been making a positive difference in the communities we serve by providing quality childcare for over 50 years!


At the Y, we are committed to providing you with opportunities to develop your knowledge, skills, and career while you enhance the experience of the children and families that we serve.


Position: CES Registration Administrator


Licensed Child Care


Start Date: June 24, 2024


Contract: 6 months


Compensation: $17.50-$20.00 per hour

As part of your total compensation:
• Receive a complimentary YMCA personal membership to our Health & Fitness facilities, and discounts on YMCA child care and camp programs
• Access vacation entitlement in accordance with the employment standards regulations, and up to 12 paid personal days annually
• Benefits package and Pension, applicable with position/contract length
• Be part of a caring and supportive network of people to help each other succeed
• Complimentary access to wellness and counselling services


In this role, you will:
• Follow YMCA of Southwestern Ontario policy and procedures
• Act as a YMCA ambassador, demonstrating YMCA core values in your daily work
• Input children’s registrations into the association’s operating system and provide payment details to the families
• Act as liaison with Municipalities and other 3rd parties for family subsidy information
• Review all registrations and return to Directors when incomplete
• Complete amendments and withdrawals and give payment details to the families
• Link/post 3rd party payments
• Complete subsidy reporting to municipalities (OCCMS)
• Update fee changes and input new courses and instances
• Collect returned payments from families, determine suspension of care with Manager approval, and send accounts to collection
• Amend family information as required
• Review and complete any amendments from the class list checks
• Process and link CWELCC funding rebates
• Prepare refund transaction and form and submit for approval and processing
• Process any other type of funding rebates as directed
• Work with the Finance department on tracking and reconciling child-care specific funding and spending as directed
• Support the Finance department in meeting the reporting needs of Child Care
• Perform other sundry duties as assigned

Education & Skills Qualifications:

• Excellent communication, analysis and computer skills including Microsoft’s Excel, Word, Outlook, Publisher and Acrobat Pro
• Well developed organization and time management skills
• Strong mathematical and problem solving skills
• Commitment to customer service and teamwork
• 1-2 years of experience in a reception or administration position is an asset
• 1-2 years of experience with a registration system is an asset, Avocado is preferred
• Legally entitled to work in Canada


Why the Y?


The YMCA of Southwestern Ontario is committed to the development of healthy communities and welcomes people of all backgrounds, beliefs, and abilities. We are committed to helping our employees reach their full potential and are recognized by Forbes as one of Canada’s Top Employers. We offer meaningful employment and the opportunity to make a difference in the lives of individuals and families.


We thank all applicants for their interest; however only those selected for an interview will be contacted.

NOTE: The YMCA of Southwestern Ontario is committed to providing a barrier-free environment for all stakeholders including our members/participants, employees, job applicants, suppliers, and any visitors who may enter our premises, access our information, or use our services. As an organization, we respect and uphold the requirements set forth under the Accessibility for Ontarians with Disabilities Act (2005), and its associated standards and regulations.

Application Contact Information

Company Name:   Southwestern Ontario YMCA
Application URL: Click here to apply online