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Supervisor, Staffing

by Thames Valley District School Board

Date Posted: Sep 22, 2023
Thames Valley District School Board

Job Description

The Thames Valley District School Board (TVDSB) is the fourth largest school board in Ontario and a major employer in one of Canada’s fastest growing regions. Our inclusive and diverse board serves 83,000 students and employs nearly 12,000 staff across the City of London, Elgin, Middlesex and Oxford Counties, Chippewas of the Thames First Nation, Munsee-Delaware Nation and Oneida Nation of the Thames. We offer competitive benefits including a pension program and comprehensive mental health and well-being support. Best of all, every role at TVDSB directly supports the success of children and families in YOUR community. Join TVDSB to build each student's tomorrow, every day! 

                                                                                                                                       Supervisor, Staffing

JOB TITLE: Supervisor, Staffing
SALARY RANGE: $73,980-$97,835
HIRING RANGE: $73,980-$94,423
DATE OF VACANCY: As soon as possible
The Supervisor, Staffing has system leadership responsibility for teacher staffing processes in addition to supervising associated Human Resources staff.

  • Oversee and provide direction to school administration and human resources staff regarding teaching staffing processes
  • Chair the monthly Elementary and Secondary District staffing committees and attend monthly Occasional Teacher Labour management meetings as an active team member
  • Determine and track the allocation of classes and teaching entitlement to elementary and secondary schools
  • Review and determine approval of leaves of absences requested by teachers under the Elementary and Secondary Occasional Teacher Collective agreements
  • Direct the recruitment and selection process, develop content for interview procedures and make recommendations on faculty and recruitment fairs for Occasional Teachers
  • Oversee teacher-initiated transfers, fall re-organization, ARC Staffing processes, administrative/medical/surplus placements and all contract, long-term occasional and occasional supply teaching hiring
  • Direct, respond and resolve any teaching staffing issues and complex teaching staffing matters
  • Ensure adherence with collective agreement language and the Education Act and its regulations
  • Create agenda and lead the Elementary and Secondary District staffing committees and oversee any follow up items
  • Prepare and follow up on any items requiring action for Occasional Teaching staffing processes or employee staffing matters of concern
  • Develop annual teaching staffing timelines
  •  Develop and direct system correspondence related to all teaching staffing matters
  •  Consult with the Manager and Superintendent of Human Resources and other board departments on a regular basis
  • Manage teacher allocation budget and make recommendations for class closures and/or class openings in consultation with the Manager, Human Resources
  • Provide direction to school administrators with regards to school organization and timetable constraints
  • Monitor class sizes in accordance with Collective Agreement and Ministry guidelines and provide direction to schools to address any class size issues
  • Allocate Student Supervisors for elementary schools
  • Approve hiring and removal of teachers from occasional teacher roster
  • Track progressive eligibility of Occasional Teachers for LTO/Contract hiring
  • Respond to Occasional Teachers regarding leave requests and eligibility for maintaining employment
  •  Make recommendations to Labour Relations to address behaviour and/or performance issues regarding long-term or short-term Occasional Teachers
  • Guide Principals/VPs with evaluations, track evaluations and coordinate meetings with unions
  • Apprise Director of Education, Associate Directors and Superintendent of Human Resources of necessary information for Admin Council meetings and/or potential issues that may result in grievances or legal matters
  • Apprise Staffing Manager on decisions that may impact areas of HR within their portfolio and which could establish practice or precedent
  • Represent HR for committees designed to make recommendations to the Board of Trustees when changing program delivery
  • Discuss specific staffing issues or personnel issues relevant to their community of schools and make recommendations to resolve
  • Coordinate new initiatives for system implementation
  • Compile grievance data and complete internal investigations and/or mediations as assigned
  • Knowledge of Ministry legislation (Education Act and Regulation 298, overlap of College of Trades with Ontario College of Teachers, etc.) and applicable TVDSB Collective Agreements
  • Knowledge of SQL, K212 and Thames Valley Absence Reporting and Replacement Information System (TVARRIS) software and systems
  • Proficient in computer systems such as Outlook 365, MS Office Suite, etc.
  • Excellent interpersonal skills with effective communication skills, both orally and in writing
  • Ability to work both independently and part of a team
  • Completion of a four (4) year degree in Human Resources Management, Business, Social Sciences or equivalent
  •  Five (5) years of related work experience is required
  • Certified Human Resources Leader designation is preferred
First consideration will be given to permanent members of The Association of Administrative, Professional and Support Personnel (AAPSP).
The recruitment process requires a criminal background check for work with vulnerable persons.

Please note it is the responsibility of the applicant to ensure that the application is received by Human Resources on or before the deadline date.

If you were educated outside of Canada, you must have your certificates and/or diplomas or degrees assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job. The Alliance of Credential Evaluation Services of Canada is a membership organization that offers fair and credible academic credential assessment services in Canada. (NOTE: This is different from translating credentials into English).

The Thames Valley District School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of our students and school communities. The Thames Valley District School Board seeks to ensure that all recruiting processes are non-discriminatory and barrier-free and will provide accommodations to applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please inform the Human Resources team member indicated below of the nature of any accommodation(s) that you require.

Please use the "APPLY FOR THIS POSITION" link below to submit your electronic application.  Only applications submitted using this link will be considered.

A. Torchia, Staffing Specialist, Human Resources

We thank all applicants, however, only those selected for an interview will be contacted.
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