ACCOUNTABLE TO: CEO

Event Manager Responsibilities:

• Plan and execute virtual, hybrid, and/or live events.
• Book and coordinate all venue logistics (physical venue spaces and/or virtual event platform).
• Assist in booking keynote speakers and panelists, providing them with full event details, and content direction.
• Determine event agendas and write event scripts.
• Liaise with all vendors and suppliers needed to successfully execute the event, which may include confirming event needs, contract review, and/or negotiation.
• Greet and assist all event attendees.
• Compile and send out all pre, during, and post-event communication to attendees, speakers, exhibitors, sponsors, and any other key stakeholders.
• Prioritize the health and safety of all guests, staff/volunteers, and vendors.
• Create event wrap-up reports, debriefs, and thank you emails.

Event Manager Portfolio includes:

• Business Summit.
• Business Builders and Networking Groups.
• Business After Five Networking Event.
• Discover Your Chamber.
• Holiday Event.
• Networking 101.
• Speed Networking.
• All ad hoc events such as professional speakers, training seminars, and so forth.

Staff Liaison to Membership Services Committee

• In charge of arranging the schedule for the year
• Maintains committee list with additions and deletions as well as in collaboration with the CEO succession planning of Committee Chair

Administration

• 35 Hours per week – 8:30 a.m. – 4:30 p.m. Monday to Friday. There may be occasions that require some flexibility to accommodate the client’s needs. (Example: earlier start to have things prepared for an early meeting booking when required)
• Maintain the Meeting Centre Calendar for all meeting bookings and Chamber events.
• Prepare Client contracts.
• Prepare weekly schedules and worksheets.
• Maintain Meeting Centre inventory.
• Monitor maintenance needs (plumbing, electrical, etc.).
• Order required catering.
• Set up and tear-down of meeting rooms as required including light cleaning (dishes, wiping down tables, etc.)
• Arrange for Audio/Visual equipment as required.
• With the CEO create and manage the Meeting Centre budget.

Events Manager Requirements:

• Knowledge of Facilities Management.
• Experience as an Event Manager or similar role.
• Ability to work a flexible schedule with occasional hours during weekends or after hours, as needed, based on event and meeting centre schedule.
• Strong technical skills including experience with online resources, Microsoft Office, Google Workspace, Adobe Creative Cloud and database applications.
• Work well independently.
• Must possess time, resources, and project management skills.
• Customer service skills – we are a membership association after all.
• Possess excellent negotiation skills.
• Lift 40 lbs unassisted.
• The ability to think on your feet, problem solve and maintain a positive attitude.
• The ability to be precise and attentive to details.
• The ability to meet deadlines, and be organized and goal-oriented.
• Transportation/drivers license – not required but an asset.
• Smart Serve or willingness to get Smart Serve